WHY IT MATTERS
A non-compliant system is already costing you
Many small construction businesses operate with informal or outdated systems—shared email logins, scattered files, missing subcontractor insurance, or no clear audit trail. While it might seem manageable day-to-day, these gaps can quietly rack up costs: delayed payments, failed audits, project shutdowns, or liability from missing compliance documents. Even small oversights, like not collecting a W-9 or failing to track a subcontractor’s COI, can create major financial exposure. If your system can’t prove compliance, it’s already costing you—whether you see it yet or not. Take the organization compontent off your plate with an expert virtual Office Manager, available by chat 24/7.
Take on more projects without worrying about legal trouble
Construction businesses are required to maintain contracts, subcontracts, purchase orders, permits, and permit copies for up to 10 years after a project is completed—a standard tied to California’s statute of repose for construction claims. For small contractors managing multiple jobs at once, keeping track of all these documents can become overwhelming. Without a clear system, important files get lost, mislabeled, or deleted too soon—leaving your business exposed if a dispute arises years down the line. We help you stay protected by organizing and securely storing every project document for the long haul.
Get a partner who understands what it takes to stay protected
Understand workers compensation audits, understand exemptions, business licenses, payroll systems, and more. Give your business a guide who can help you find the right solution.
You can’t scale a business if every document has to go through you
Paperwork requests don’t just take time—they create constant interruptions, slow down your jobs, and increase your stress. Hiring someone to “handle the admin” often backfires when they leave just as they start to understand your systems—if you had systems at all. Worse, they might reorganize things in a way that creates even more confusion. Without a reliable, centralized way to manage documents, you're forced to either do it all yourself or keep rebuilding from scratch every time someone new steps in. Either way, growth stalls.
ai has huge business growth potential for the majority of industry businesses
Administrative Burden: Small contractors often juggle multiple roles, leading to inefficiencies in managing compliance, payroll, and client relations. The last thing a builder wants is paperwork.
Competitive Pressure: In a fragmented market, staying ahead requires adopting advanced tools and practices to maintain a competitive edge.
Compliance Risks: Non-compliance can result in significant penalties. For instance, failure to meet OSHA recordkeeping requirements can lead to fines of up to $15,625 per violation.²
Recordkeeping Responsibilities: Don’t let your recordkeeping responsibilities stop you from getting one more project! Leave the filing to the professionals! Let experts file, maintain and organize your project files for you, so that you can reliably pull them as soon as they’re required.
The construction industry is predominantly composed of small businesses. As of 2024, over 99% of U.S. construction companies are classified as small businesses, with the vast majority employing fewer than 50 workers.¹ This decentralized structure presents unique challenges:
To scale effectively, you need a reliable partner who understands the intricacies of the construction industry. Let us handle the administrative complexities, so you can focus on building.
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